How To Complete the Recruitment & Selection Process? Final Part

The Recruitment & Selection process, if conducted correctly, can achieve organizational success within no time. But if not done correctly, then it can lead a successful organization towards doom. So, you must be careful while conducting the Recruitment & Selection process for your organization.

At this third part of the Recruitment and Selection process, we will be discussing the last steps of the whole process. But first, please visit our blogs. How to complete Recruitment & Selection process? Part A as well as How to complete Recruitment & Selection process? Part B for the whole process.

Following is the list of all the steps involved in the recruitment and selection process for recap –

1. Requisition of Manpower
2. Job Advertisement Drafting
3. Posting Job Advertisement
4. Application Screening
5. Scheduling Interview
6. Logistics & Questions Manual
7. Attendance Sheet Preparing
8. Interview Rating Sheet Preparing
9. Skill Test or others
10. Negotiating Candidates
11. Management Approval
12. Opening Employee Personal File
13. Issuing Offer Letter
14. Joining Documents
15. Medical Tests
16. References/Background Checking
17. Resignation acceptance letter
18. Appointment Letter & Job Description (JD)
19. Ensuring Logistics Supports
20. ID Card & Business Cards Preparing
21. General Information Input in the HRIS
22. Drafting Joining Circular
23. Completing Biometric (Face/Finger/ID)
24. Welcoming & Issuing Appointment Letter, JD, ID Card, Handbook, etc, Training, Orientation, induction
25. Completing HRIS works related to Attendance, Leave, Payroll, etc.
26. Bank Account Opening for Salary & Benefits (Payroll Team)

In this part, we will cover steps no 21-26 which consist of the last steps of the whole process.

Hey there! Just a heads up, before we jump into the rest of the content, there are two important starting sections that we need to cover first. Make sure not to miss it!

Part 1: How To Complete the Recruitment & Selection Process?
Part 2: How To Complete the Recruitment & Selection Process? EP2

21. General Information Input in the HRIS

HRIS or Human Resource Information System is the digital information system for the Human Resources department. It consists of all the information of all the employees of the organization.

Some general information that need to go to the HRIS is –

• Name, age, nationality, religion as well as all personal details of an employee submitted at the recruitment time.
• Attendance and absence count
• Performance review
• Training & Development for the employee
• Future training plans
• Possible appraisal time and compensation packages

Etc

It helps to keep track of the employee’s development and provides salary and benefits accordingly.

At this stage of recruitment, the HR department should put all the necessary information about the employee in the HRIS system.

22. Drafting Joining Circular

A joining circular is a formal letter or notice to the employees about the recruitment of a new employee as a part of the organization.

After the HRIS system consumes the information about the recruit and acknowledges as a new employee of the organization, you need to create a joining circular for the new employee and circulate it among the existing employees.

A joining circular may consist –

• Name of the employee
• Job title of the employee
• Department of the employee
• Line manager of the employee
• Good wishes towards him from the existing employees

etc

A joining circular is a formal recognition of an employee. You need to be precise and to the point on it.

It is very important because –

• It makes the new employee feel recognized
• It makes it comfortability for the new employee
• Provides motivation and enthusiasm
• Provides communication channel with supporting departments for the employee
• Creates opportunities for the employee to express coordination and support from other departments

23. Completing Biometric (Face/Finger/ID)

This is the part where an employee is required to complete biometric information input for his/her recruitment. Facial recognition, fingerprint or digital identity card information input – all or some of them may be required for the complete process.

Most of the biometric information are used to directly input attendance and absence in the HRIS system.

If the whole process is done correctly, then you should proceed to the next step.

24. Welcoming & Issuing Appointment Letter, JD, ID Card, Handbook, etc, Training, Orientation, induction

The induction process is a formal welcoming of the employee inside the organization. It consists of –

• Introduction about norms & culture of the organization
• Completely provide details about the organizational hierarchy
• Give lessons about organizational confidentiality
• Provides employee handbooks

etc

The orientation program helps to kickstart the employee’s career in the new organization and see the future prospects he can grow here. Besides, it also clears what he or she is expected to do for the company to achieve organization’s success.

That is why induction is very important for a new recruit.

25. Completing HRIS works related to Attendance, Leave, Payroll, etc.

If any of the HRIS-related works are left, they are conducted at this stage.

Human Resource Information System requires various information to process monthly salary, bonus, gratuity, and attendance.

All data must be input and rechecked so that the employee may not need to be bothered later by HR for these inputs.

26. Bank Account Opening for Salary & Benefits (Payroll Team)

Every organization has its payroll accounts at a respective bank. For this, the employee must have a salary account at the bank too.

As the salary is disbursed directlhy from the corporate account to the payroll accounts, the employee should open the account as soon as he joins the organization.

Why is the Recruitment & Selection Process is Important?

The recruitment & selection process – from advertisement to induction is very important. Because –

• If good recruits are selected, they can perform well and develop company further
• Good recruits at leadership positions can give the company new visions
• It balances the employee turnover rate
• Helps to get the new employees adjusted with the company environment
• Helps to grow the company culture and norms
• It can give the new employees a vision for a better performance
• Gives complete picture of salary and benefits to the employees
• Gives the clear picture of development if employee stays with the company

Conclusion

If you are running the recruitment & selection process as an HR Professional, you should learn every step carefully and repeat again and again. It is a process in collaboration with the employer and the other departments, so no error should be done while conducting it.

If it is done perfectly, then it does not only achieve organizational goals but also gives the HR department a good environment and motivated employees to work with for a long time.

How To Complete Recruitment & Selection Process? Part C

The Recruitment & Selection process, if conducted correctly, can achieve organizational success within no time. But if not done correctly, then it can lead a successful organization towards doom. So, you must be careful while conducting the Recruitment & Selection process for your organization.

At this third part of the Recruitment and Selection process, we will be discussing the last steps of the whole process.

But first, please visit our blogs –

How to complete Recruitment & Selection process? Part A as well as How to complete Recruitment & Selection process? Part B for the whole process.

Following is the list of all the steps involved in the recruitment and selection process for recap –

1. Requisition of Manpower
2. Job Advertisement Drafting
3. Posting Job Advertisement
4. Application Screening
5. Scheduling Interview
6. Logistics & Questions Manual
7. Attendance Sheet Preparing
8. Interview Rating Sheet Preparing
9. Skill Test or others
10. Negotiating Candidates
11. Management Approval
12. Opening Employee Personal File
13. Issuing Offer Letter
14. Joining Documents
15. Medical Tests
16. References/Background Checking
17. Resignation acceptance letter
18. Appointment Letter & Job Description (JD)
19. Ensuring Logistics Supports
20. ID Card & Business Cards Preparing
21. General Information Input in the HRIS
22. Drafting Joining Circular
23. Completing Biometric (Face/Finger/ID)
24. Welcoming & Issuing Appointment Letter, JD, ID Card, Handbook, etc, Training, Orientation, induction
25. Completing HRIS works related to Attendance, Leave, Payroll, etc.
26. Bank Account Opening for Salary & Benefits (Payroll Team)

At this part, we will cover steps no 21-26 which consists of the last steps of the whole process.

21. General Information Input in the HRIS

HRIS or Human Resource Information System is the digital information system for the Human Resources department. It consists of all the information of all the employees of the organization.

Some general information those need to go to the HRIS are –

• Name, age, nationality, religion as well as all personal details of an employee submitted at the recruitment time.
• Attendance and absence count
• Performance review
• Training & Development for the employee
• Future training plans
• Possible appraisal time and compensation packages

Etc

It helps to keep track of the employee’s development, provide salary and benefits accordingly.

At this stage of recruitment, HR department should put all the necessary information of the employee in the HRIS system.

22. Drafting Joining Circular

A joining circular is a formal letter or notice to the employees about the recruitment of a new employee as a part of the organization.

After the HRIS system consumes the information about the new recruit and acknowledge as a new employee of the organization, you need to create a joining circular of the new employee and circulate among the existing employees.

A joining circular may consist –

• Name of the employee
• Job title of the employee
• Department of the employee
• Line manager of the employee
• Good wishes towards him from the existing employees

etc

A joining circular is a formal recognition of an employee. You need to be precise and to the point on it.

It is very important because –

• It makes the new employee feel recognized
• It makes comfortability for the new employee
• Provides motivation and enthusiasm
• Provides communication channel with supporting departments for the employee
• Creates opportunities for the employee to express coordination and support from other departments

23. Completing Biometric (Face/Finger/ID)

This is the part where an employee is required to complete biometric information input for his/her recruitment. Facial recognition, fingerprint or digital identity card information input – all or some of them may be required for the complete process.

Most of the biometric information are used to directly input attendance and absence in the HRIS system.

If the whole process is done correctly, then you should proceed to the next step.

24. Welcoming & Issuing Appointment Letter, JD, ID Card, Handbook, etc, Training, Orientation, induction

The induction process is a formal welcoming of the employee inside the organization. It consists of –

• Introduction about norms & culture of the organization
• Completely provide details about the organizational hierarchy
• Give lessons about organizational confidentiality
• Provides employee handbooks

etc

The orientation program helps to kickstart the employee’s career in the new organization and see the future prospects he can grow here. Besides, it also clears what he or she is expected to do for the company to achieve organization’s success.

That is why induction is very important for a new recruit.

25. Completing HRIS works related to Attendance, Leave, Payroll, etc.

If any of the HRIS related works are left, they are conducted at this stage.

Human Resource Information System requires various information to process monthly salary, bonus, gratuity and attandance.

All data must be input and recheck so that the employe may do not need to be bothered later from the HR for these inputs.

26. Bank Account Opening for Salary & Benefits (Payroll Team)

Every organization has their own payroll accounts at a respective bank. For this, the employee must have a salary account at the bank too.

As the salary is disbursed directlhy from the corporate account to the payroll accounts, it is better for the employee to open the account as soon as he joins the organization.

Why is the Recruitment & Selection Process is Important?

The recruitment & selection process – from advertisement to induction is very important. Because –

• If good recruits are selected, they can perform well and develop company further
• Good recruits at leadership positions can give the company new visions
• It balances the employee turnover rate
• Helps to get the new employees adjusted with the company environment
• Helps to grow the company culture and norms
• It can give the new employees a vision for a better performance
• Gives complete picture of salary and benefits to the employees
• Gives the clear picture of development if employee stays with the company

Conclusion

If you are running the recruitment & selection process as an HR Professional, you should learn every step carefully and repeat again and again. It is a process in collaboration with the employer and the other departments, so no error should be done while conducting it.

If it is done perfectly, then it does not only achieve organizational goals but also gives the HR department a good environment and motivated employees to work with for a long time.

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